Use the links to sort the meeting options: FindTime looks through the attendees’ schedules (if internal) and suggests suitable meeting times along with your availability.Time zone: Select the time zone dropdown menu to change the time zone for the meeting.You’ll find these under File > Options > Calendar. Note: The working hours used by default are retrieved from your calendar settings. Work Hours: Check this option to limit suggested meeting times to work days and hours only.The maximum duration is 23 hours 59 minutes. Select Custom in the time dropdown menu to set your own time. Duration: Select a duration from the list, such as 60 minutes.Select Send to send the meeting invites and start the voting process. FindTime adds the suggested meeting times to your email. Options include getting a notification each time an attendee votes, scheduling when attendees reach consensus, and holding selected times on your calendar. Select Poll settings and toggle the On/Off options.Select the meeting settings (listed below) and then choose Next.Select the meeting options you want to send in your email poll.If you’re using a third-party online meeting provider such as Zoom or Webex, you can still schedule a meeting through FindTime, but you cannot use the auto-schedule option. When Online Meeting is selected, FindTime will schedule a Microsoft Teams meeting if this is set up by your organization as the default online meeting channel. Online meetings are enabled by default.If you are replying to an email, choose the Reply with Meeting Poll option in the Message tab of the Ribbon. With a new email message, select the New Meeting Poll option in the Message tab of the Ribbon.Add the people required for the meeting in To and optional participants in Cc.In either case, the end result is the same. Create a new email or select an email you want to reply to with FindTime.The how-to steps for the Outlook FindTime add-in are provided below and in this video:
#Outlook scheduling free#
The time-saving answer might be FindTime, a free Outlook add-in. Or, you could use a third-party application like Doodle, but that doesn’t integrate well with your Outlook calendar. And then you spend a lot of time looking for a time that fits everyone. People will throw in different times that work for them. Too often, this means there are long email threads going back and forth. This process of finding a suitable time for a meeting can be time-consuming and complicated. However, it becomes more complicated when you are trying to setup up a meeting with a lot of people, with people who have busy calendars or others who work outside of your organization, and you can’t even see their calendars.
If everyone involved in the meeting is part of the same organization, you can use Outlook’s Scheduling Assistant to show you the availability of each person you want to invite to the meeting. How can you leverage the Outlook FindTime add-in? Think about the last time you tried to find a time for a meeting.
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